Bidding

Proposal Closed October, 2023

Brush & Tree Removal

Final Bids-All bids were rejected at the November 13, 2023 meeting

1. General Information

1.1 Request for Proposals
The Northern Ozaukee Farm Drainage District (“NOFDD”) invites qualified brush and tree removal companies (“Contractor”) to respond to this Request for Proposals to provide brush and trees removal and disposal services to the NOFDD within the drainage ditch and right of way.

Pursuant to this request for proposals, there is no expressed or implied obligation for the NOFDD to reimburse responding companies for any expenses incurred in preparing responsive proposals.

The NOFDD must receive all proposals by U.S. Mail, hand-delivery, or electronic mail no later than 5:00 p.m. on October 27, 2023. The proposal may be emailed to:

info@ozaukeefarmdrainage.com.

• Proposals must be clearly identified as “Proposal—Brush and Tree Removal and Disposal”;
• Proposals must be signed by an authorized representative of Contractor; and
• Proposals shall not exceed 30 pages, including CVs, references, Qualification Statement, or proposed contract;
• Contractors are prohibited from contacting the NOFDD Chairman or any member of the NOFDD Board of Supervisors regarding this proposal; all inquiries must be directed to the District Records Retention Clerk, Cindy Oskey (“Clerk”) at: info@ozaukeefarmdrainage.com.

1.2 Evaluation of Proposals
Proposals submitted in response to this request will form the basis for further negotiations with the NOFDD in pursuit of a final agreement between the NOFDD and the proposer for the removal, and disposal of trees and brush within the District Ditch and right-of-way in a manner deemed acceptable to the NOFDD (the “Contract”). The NOFDD reserves the right to reject any and all proposals, waive technicalities, and to accept any proposal if such action is believed to be in the best interest ofthe NOFDD. The NOFDD also reserves the right to request additional information or clarification from proposers, or to allow corrections of errors or omissions. At the discretion of the NOFDD Chairman, companies submitting proposals may be requested to make oral presentations to the NOFDD Board as part of the evaluation process.

The NOFDD reserves the right to retain all proposals submitted and to use the content therein regardless of whether that proposal is selected. Submission of a proposal indicates acceptance by the company of the conditions contained in this request, unless clearly and specifically noted in the submitted proposal and confirmed in the Contract between the NOFDD and the company selected.

1.3 Criteria for Award of Contract
The NOFDD will award the Contract to the maker of the proposal (“Contractor”) whose proposal the NOFDD determines is in the best interest ofthe NOFDD and its residents. Although price will 1 be a factor, the NOFDD will not compromise quality of work, professionalism and other considerations when deciding a Contractor to award the Contract. The NOFDD will award the Contract to the Contractor whose proposal most closely satisfies the following specifications:

1. Cost — The NOFDD will consider the proposed price for the Contract services.
2. Company Experience — The NOFDD will consider whether the Contractor has performed similar types oftree and brush clearing services and has provided similar services for other Drainage Districts.
3. Company Service Record — The NOFDD will consider the volume of projects, complaints the Contractor receives, and the timeliness of which Contractor typically resolves complaints.

2. General Requirements and Terms of Service

2.1 Term and Exclusions
A multi-year Contract is contemplated, as deemed necessary to complete the brush and tree removal maintenance within the entire length ofthe NOFDD Ditch and right-of-way subject to an annual review and the satisfactory negotiation of contract terms. Companies submitting proposals must identif~’ their intended use of subcontractors. If companies are considering subcontracting any portions of the engagement to any other service provider, the names of the proposed service providers must be clearly identified in the proposal. Following the award of the Contract, no additional subcontracting will be allowed absent the express prior written consent ofthe NOFDD. A determination as to when this should occur shall be at the sole discretion of the NOFDD Board.

2.2 Compliance with Law
All work and services performed under the Contract must be executed in accordance with all federal, state, and local (including County) laws and regulations.

2.3 Insurance
The Contractor shall maintain full liability insurance coverage to protect and hold harmless the NOFDD. Prior to commencement of work, the Contractor shall provide an insurance certificate from their insurance carrier that attests to liability coverage and names the NOFDD, and its officers, attorney and clerk as third-party insureds. Full liability coverage must include Worker’s Compensation, General Liability and Professional Liability. All insurance coverage shall be written with insurance companies and at coverage limits deemed acceptable to the NOFDD.

2.4 Independent Contractor
The Contractor understands and agrees that it, along with all employees, agents, subcontractors or assigns, are independent contractors and not employees or agents of the NOFDD.

2.5 Conflict of Interest
Each proposer shall identify potential conflicts of interest or real or perceived competitive advantages relative to the procurement. If a potential conflict ofinterest or competitive advantage is identified, the proposer shall submit in writing the pertinent information to the NOFDD Clerk. By submitting a proposal in response to this RFP, the proposer represents and warrants that the proposer has agreed to and complied with the terms of this RFP including without limitation this Section 2.5 regarding conflicts of interests.

2 2.6 Taxes, Licenses, Permits and Certificates
The Contractor shall pay all sales, use, property, income, unemployment, and other taxes that are lawfully assessed against the NOFDD or the Contractor in connection with the Contractor’s facilities and work included within this contract. Immediately upon awarding this contract, the Contractor shall secure and pay for, at its own expense, all necessary permits, licenses, and certificates of authority to operate in the NOFDD. The Contractor shall keep and maintain all such licenses, permits, and certificates of authority in full force and effect throughout the term of the contract.

2.7 Non-Assignment
The Contractor shall not assign or subcontract this contract or work hereunder, or any part thereof, to any other person, finn, or corporation without the prior written consent of the NOFDD, but the Contractor may perform its obligations hereunder through its subsidiaries or divisions. Such assignment shall not relieve the Contractor from its obligations or change the terms ofthe contract.

2.8 Employees, Conduct and Vehicles
The Contractor shall perform all Contract services in an orderly and efficient manner; use care and diligence in the performance of the Contract; provide neat, courteous and law abiding personnel; and provide courteous and knowledgeable personnel in its customer service function. Vehicle operators shall obey all traffic regulations, including weight and speed limits. All vehicles shall be maintained in good working order and appearance. No vehicle shall be operated within the NOFDD Ditch right-of-way which leaks any fluids from the engine or cutting mechanisms.

2.9 Indemnity
The Contractor shall indemnify, defend, save and hold harmless the NOFDD, its officers, clerks, independent contractors, employees, and agents, from and against any and all liabilities, losses, claims, forfeitures, penalties, actions, payments, recoveries and judgments arising out of or resulting from the acts or omissions of the Contractor.

2.10 Disposal of Refuse
The Contractor shall at all times use removal and disposal methods that are in compliance with all Federal, State, County and Municipal laws, ordinances, and regulations. The Contractor shall be responsible for all transportation costs. The Contractor shall be responsible for proper disposal of all non-vegetative waste.

2.11 Timeframe
The key dates for this RFP are:
Due Date for Proposals: October 27, 2023
Bid Opening Date: October 30, 2023 at 10:00 a.m.
Bid Award Date: November 13, 2023 at 10:00 a.m.
Contract Commencement: To Be Negotiated

3. Scope and Requirements of Contract Services
The NOFDD is searching for a company qualified and experienced in brush and tree removal services. Those services include:
• Tree and brush clearing in ditch and right-of-way;
• Chipping and spreading of shredded trees and brush on site;
• Landowners retain option to keep wood;
• Cut stumps to ground level;
• Removal of small stumps at Contractor option;
• One-time spraying/chemical treatment of remaining stumps to occur in growing season.

4. Proposal
The NOFDD requests Contractors to complete the attached Qualifications Statement (Appendix A) in addition to providing:
• A profile and history of the company.
• Description of the company’s experience;
• A list of other Drainage District Clients, if any;
• Insurance Inforniation
• Proposed fee schedule.

Service History
Experience: